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November 18, 2017

10/18/2017 3:48:00 PM
City Needs to Make up $6.1 Million to Balance Its Budget for 2018
By Larry Gavin


On Oct. 16, City Manager Wally Bobkiewicz formally presented a proposed budget for Fiscal Year 2018 (Jan. 1 to Dec. 31, 2018) to City Council. If interfund transfers (which can result in double-counting) are eliminated, the “baseline” budget shows total expenses for all funds at $280.5 million, which is 13.5% more than the amount budgeted for all funds in 2017. Much of the increase is due to capital expenditures.

The Evanston Public Library’s budget, which is set by the Library Board, is also included in the City’s total numbers. The Library’s operating expenses are pegged at $7.7 million for 2018, up 6.4% over 2017. In addition, the Library is budgeting about $10.1 million to renovate the main Library building.

The City’s General Fund

The City’s main operating fund is its General Fund. Some of the major expenses paid through the General Fund are to operate the Police and Fire Departments;  provide health and human services; provide for parks, recreation and community services; address economic development; and provide administrative and legal services. 

As a starting point, the budget documents contain a “baseline budget” showing an operating deficit of $6.1 million in the City’s General Fund. In preparing the baseline budget, each of the City’s departments was asked to reduce their operating expenses by 4% from the expenses budgeted in the prior year, and City staff took into account other factors impacting revenues and expenses, said Mr. Bobkiewicz.

The budget documents also propose many budget balancing strategies that, if adopted by City Council, would eliminate the $6.1 million deficit and leave a surplus of $662,859 for 2018.

“I think the plan that we have come up with is responsible and balances the continued need to provide needed services to the residents of Evanston without increasing the tax burden so horrifically that it really has a continued impact,” said City Manager Wally Bobkiewicz.

This year, the budget will also undergo an equity review, and the City’s Equity and Empowerment Coordinator Patricia Efiom will give a report to City Council.

Major Changes Impacting the Baseline Budget for the General Fund 

Mr. Bobkiewicz said the City is projecting that its revenues from three sources will decline in 2018, and adversely impact the baseline budget of its General Fund. 

First, Mr. Bobkiewicz said, the City is projecting that sales taxes will be $600,000 less than budgeted in 2017. He said the State has decided to charge a 2% administrative fee to collect sales taxes. In addition, sales at retail locations are expected to decline, which will further pull down sales tax revenues.

Second, the City’s share of State income taxes is budgeted to drop by 10%, due to legislation adopted by the State during its budgeting process last summer. This will reduce the City’s Local Government Distributive Fund by about $800,000, said Mr. Bobkiewicz.

Third, building permit fees are projected to be about $5 million less than budgeted in 2017, and about $2 million less than the fees the City is projecting it will actually collect in 2017. Mr. Bobkiewicz said big buildings, particularly Northwestern University buildings, are “slowing down tremendously.”

On the expense side, Mr. Bobkiewicz said there are two key changes, one positive and one negative.

“We have been able to negotiate reductions in our health insurance costs,” he said. The savings are expected to be $315,531 in 2018.

Salary costs, however, are expected to increase by 3% in 2018, or by $2,375,598.

The City’s labor agreements with the American Federation of State and Municipal Employees (AFSME, the union for most City employees), the Fraternal Order of Police (FOP, the police officers’ union), and the firefighters’ union all expired at the end of 2016. City Council approved a deal with FOP on Oct. 15; and Mr. Lyons said AFSME is close to signing an agreement, and the firefighters are still negotiating.

Mr. Bobkiewicz said, “We feel confident that [the budgeted increase] will cover the agreements that are negotiated.”

A fourth labor agreement is with the police sergeants’ union, whose contract runs through 2017.

When these declines in revenues and increased expenses are incorporated into the baseline budget, there is a deficit of about $6.1 million in the General Fund.

Budget Balancing Strategies

To balance the General Fund and leave a surplus, Mr. Bobkiewicz said, staff are proposing $2.4 million in new revenues, and about $4.4 million of reductions in expenses and transfers to other funds.

The budget balancing strategies include a 1.1% increase in the City’s share of property taxes to fund police and firefighter pensions, an increase in a variety of fees and taxes, reductions in staff, freezes in filling certain vacant positions, staff, furlough days, transfers of expenses to other funds, and other measures.

Property Tax Increases

On the revenue side, the City is proposing an increase of $421,742, or a 1.06% increase, in the City’s share of property taxes. For a home with a market value of $400,000, the impact would be about $18 per year, according to budget documents.

This increase would be used to pay more money into the police and firefighter pension funds, said Mr. Bobkiewicz. See sidebar.

The Library Board is proposing an increase of $541,912 in property taxes for the Library’s operations and debt service.

Increases in Fees and Other Taxes

City staff are proposing a series of new parking fees and fines, which collectively are budgeted to increase revenues by just over $1.5 million. They are:

• Increasing parking fees in City garages from $95 to $110 per month. This would include the Sherman Plaza rooftop.

• Standardizing parking meter times (switch all 9 a.m. to 6 p.m. meters to 8 a.m. to 9 p.m.) and standardize meter rates to $1 per hour.

• Increasing the fine for parking at an expired meter from $10 to $20. Increase the fine for a street cleaning parking ticket from $35 to $40.

• Increasing the fee for a monthly permit to park in a City surface parking lot to $60

The City would also increase fees for boat storage by 3%, and increase all fees at all recreation facilities by 2%. These changes are expected to increase revenues by $80,000. Staff also propose to increase the Health Department inspection fee to raise about $10,000 per year.

City staff are also proposing two new taxes. One is a service charge on ride-share companies, such as UBER and LYFT, amounting to 20 cents per ride, which is expected to generate revenues of $100,000. Mr. Bobkiewicz said, Chicago charges 52 cents per ride and is considering an increase.

Another new proposed tax is an Airbnb tax, which would be the same rate as the City’s hotel tax and generate $90,000 in revenues. Mr. Bobkiewicz said Chicago has successfully implemented an Airbnb tax.

The budget also proposes a 7% increase in water rates and a 4% decrease in sewer rates, which Mr. Bobkiewicz said there should a net 0% increase to customers.

Cuts in Personnel and Programs

The City is budgeting for a reduction of a total of 28.3 full-time-equivalent (FTE) employees, and an addition of 5.5 FTEs, for a net reduction of 22.8 FTEs. The City is also proposing to keep 3 vacant positions in the Police Department and 4 in the Fire Department open for the year.

To compensate for keeping a total of 7 positions vacant in the Police and Fire Departments, the City is budgeting an increase of $450,000 in overtime, which staff said is a less expensive way to staff the departments.

As part of the staff reductions, Mr. Bobkiewicz said he is recommending that a number of departments be reorganized to realize efficiencies in costs and service delivery. He proposes to:

• Merge the Fleet Service Division with the Facilities Management Division to create a Fleet and Facilities Division. With the retirement of the current Fleet Manager, the Facilities Division Manager will assume management of both operations.

• Eliminate the Bureau Chief positions of the Environmental Services Bureau and the Infrastructure Maintenance Bureau and create a new Public Services Bureau, with one chief. The current Bureau Chiefs would be given the opportunity to apply for the new positon, said Mr. Bobkiewicz.

• The managerial positions of the Chandler Center and the Levy Center would be eliminated, and consolidated into one position. Mr. Bobkiewicz noted there was some push back on this proposal, but noted that until recently the director of the Levy Center also managed the Ecology Center.

• Move the Economic Development Division from the City Manager’s Office to the Community Development Department (CDD). The budget also proposes to reduce the amount of economic development funds the City uses for larger economic development projects by $400,000; reduce mental health funding by about $31,000; and pay 25% of the salary of the Director of CDD out the City’s Affordable Housing Fund.

• Transfer the Police Department’s Social Services Bureau, which provides victim assistance and youth advocacy, to the Human Services Department. If this shift is approved, the City would eliminate 5.3 positions in the Police Department (one of which is vacant) and create 2.5 FTE Human Services Specialist positions in the Human Services Department to include social services responsibilities. The budget estimates the City will save $400,000 by making this shift. Mr. Bobkiewicz said this would not result in a reduction of services, and the new personnel would work out of the Police Department’s offices. 

The budget also proposes three furlough days that would reduce expenses by $360,000, and budgeting all salaries at 99.5% of the total estimated salary cost that would reduce budgeted expenses by $278,000. The rationale for this is that there will be some vacancies throughout the year.

To achieve additional savings in the General Fund, the cost of salaries of certain employees would be shifted in whole or in part to the Water and Sewer Fund, the Parking Fund, the Solid Waste Fund, the Special Assessment Fund, and the Capital Fund. On the flip side, the General Fund is increasing payments to the Insurance Fund.

Mr. Bobkiewicz said he has given notices to City personnel who would be impacted by these recommendations. If the recommendations are accepted by City Council, they would go into effect on Dec. 31.

The Capital Plan/Spending Down Reserves

The City’s Five Year, 2017-2021, Capital Plan identifies a total of $306 million in capital projects. The proposed budget plans to spend $84.3 million on capital projects in 2018.

 The 2018 budget includes $29.3 million for street resurfacing, water mains, and streets; $4.8 million for other transportation; $5.4 million for parks; $17.9 million for facilities; $2.0 million for miscellaneous projects; $10.1 million for the library; and $14.6 million for water treatment, storage, and billing.

The budget documents state the proposed budget contains two major projects that will impact total debt funded through property taxes. The City anticipates that the Robert Crown Community and Library Center Project will be financed through property tax supported debt in the amount of $12.5 million, $10 million from the City and $2.5 million from the Library.

The Library has also requested funding for a major renovation of its main Library building that would require the issuance of an additional $10.1 million in property tax supported debt.

These projects would require the City to raise the current debt limit of $113 million. The City’s current outstanding debt on bonds supported by property taxes is $111.5 million. Mr. Lyons said this could impact the City’s debt rating.

Next Steps

“This was a difficult process,” said Mr. Bobkiewicz. “We’re pleased there aren’t more service deductions, more layoffs. Anytime you have any is too many.

“We can no longer tax our way and fee our way out of these issues. I think we have to be very serious about expenditures and I believe your charge to me as your City Manager is to present to you a realistic budget that weighs all of these factors together,” he told members of City Council.

He added, “We are among a very small handful of communities in the entire country that provides the depth and breadth of quality life services that we do.”

The operating budget is scheduled to be presented to City Council on Oct. 16, and the capital budget on Oct. 23. A budget hearing will be held on Oct. 28.

 

Police and Firefighters Pensions

One major challenge the City has been addressing is funding the police and firefighter pension funds. In a report dated Sept. 7, 2017, Foster & Foster, the City’s actuaries, estimated the City’s unfunded liability at $113.4 million for the police pension fund and at $91.1 million for the firemen pension fund, for a total of $204.5 million. That estimate uses an assumption that the money held in the pension funds will grow at an annual rate of 6.5%.

 If a 6.25% rate of return is assumed (which Foster & Foster says better reflects anticipated experience), the unfunded liabilities are estimated to be $120.9 million for the police pension fund, and $96.2 million for the firefighter pension fund, for a total of $217.1 million

City staff recommend that the City use the 6.5% assumed rate of return in determining the amount it will contribute this year to the pension funds. Using that assumption, the City’s total annual required contribution to the police and firefighter pension funds in 2018 is $18.8 million, or an increase of $421,000 over  the prior year.

If a 6.25% rate of return is used in the assumptions, then the amount needed to fund the police and firefighter pensions would increase in 2018 to $1.47 million.

The reasonableness of an assumed rate of return is measured over an extended period of time, because fluctuations are expected from year to year. If the actual investment rate of return turns out to be lower than the assumed rate of return, taxpayers will be required to make up the difference.

Mr. Lyons said many municipalities are using a higher rate of return than 6.5%, and that the rating agencies Moody’s and Fitch recommend using a rate of return lower than 6.25%.




Police and Firefighters Pensions

One major challenge the City has been addressing is funding the police and firefighter pension funds. In a report dated Sept. 7, 2017, Foster & Foster, the City’s actuaries, estimated the City’s unfunded liability at $113.4 million for the police pension fund and at $91.1 million for the firemen pension fund, for a total of $204.5 million. That estimate uses an assumption that the money held in the pension funds will grow at an annual rate of 6.5%.

 If a 6.25% rate of return is assumed (which Foster & Foster says better reflects anticipated experience), the unfunded liabilities are estimated to be $120.9 million for the police pension fund, and $96.2 million for the firefighter pension fund, for a total of $217.1 million

City staff recommend that the City use the 6.5% assumed rate of return in determining the amount it will contribute this year to the pension funds. Using that assumption, the City’s total annual required contribution to the police and firefighter pension funds in 2018 is $18.8 million, or an increase of $421,000 over  the prior year.

If a 6.25% rate of return is used in the assumptions, then the amount needed to fund the police and firefighter pensions would increase in 2018 to $1.47 million.

The reasonableness of an assumed rate of return is measured over an extended period of time, because fluctuations are expected from year to year. If the actual investment rate of return turns out to be lower than the assumed rate of return, taxpayers will be required to make up the difference.

Mr. Lyons said many municipalities are using a higher rate of return than 6.5%, and that the rating agencies Moody’s and Fitch recommend using a rate of return lower than 6.25%.







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